Obstacles cannot crush me...

Motivational Quote: "Obstacles cannot crush me. Every obstacle yields to stern resolve." - Leonardo da Vinci

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Kshitij Yelkar
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Luck....

Motivational Quote: "Luck is when preparation meets opportunity."  -- Brian Tracy

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Kshitij Yelkar
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Character consists of what you do on the third and fourth tries

Motivational Quote: "Character consists of what you do on the third and fourth tries." - James Michener

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Kshitij yelkar
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Configuration management system , Configuration management plan and Change management control system

Configuration management system , Configuration management plan and

Change management control system

 

1. Configuration management system

Configuration management system in any project ensures that all the components of the project which  will impacted or changed / updated for any change request should get updates done.

For example, if any of your project's approved change request need some project's design document to be updated. Through configuration management activities, you can ensure that updates are correctly  implemented. In fact all the impacted components got the required changes.

As per PMBOK5, page # 96

 

Configuration control is focused on the specification of both the deliverables and the processes;

while change control is focused on identifying, documenting, and approving or rejecting changes to

the project documents, deliverables, or baselines.
Some of the configuration management activities included in the Perform Integrated Change Control

process are as follows:
- Configuration identification. Identification and selection of a configuration item to provide the

basis for which the product configuration is defined and verified, products and documents are

labeled, changes are managed, and accountability is maintained.
- Configuration status accounting. Information is recorded and reported as to when appropriate
data about the configuration item should be provided. This information includes a listing of

approved configuration identification, status of proposed changes to the configuration, and the

implementation status of approved changes.
- Configuration verification and audit. Configuration verification and configuration audits ensure

the composition of a project’s configuration items is correct and that corresponding changes are

registered, assessed, approved, tracked, and correctly implemented. This ensures the functional

requirements defined in the configuration documentation have been met.

2. Configuration management plan

Configuration management plan is required to define approach project manager wants to follow for

configuration management such as what configuration tool will be used in the project, frequency of

configuration audits, configuration of what all components need to be managed

 

3.Change management control system.

Change management of a project defines HOW the change requests will be managed in the project. Like

who will be reviewing / approving/ rejecting the change requests, who all be part of project's CCB

(Change Control Board), does project manager has any authority of approving any kind of change

requests..etc...

 

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Kshitij Yelkar
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Character...

Motivational Thought: "Character consists of what you do on the third and fourth tries."- James Michener
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Kshitij Yelkar
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“To understand everything is to forgive everything” - Buddha

Motivational Quote: “To understand everything is to forgive everything” -- Buddha

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Kshitij yelkar
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Maslow’s hierarchy of needs

There are five different levels in Maslow’s hierarchy of needs:

1.    Physiological Needs
These include the most basic needs that are vital to survival, such as the need for water, air, food, and sleep. Maslow believed that these needs are the most basic and instinctive needs in the hierarchy because all needs become secondary until these physiological needs are met.

 

2.    Security Needs
These include needs for safety and security. Security needs are important for survival, but they are not as demanding as the physiological needs. Examples of security needs include a desire for steady employment, health care, safe neighborhoods, and shelter from the environment.

 

3.    Social Needs
These include needs for belonging, love, and affection. Maslow described these needs as less basic than physiological and security needs. Relationships such as friendships, romantic attachments, and families help fulfill this need for companionship and acceptance, as does involvement in social, community, or religious groups.

 

4.    Esteem Needs
After the first three needs have been satisfied, esteem needs becomes increasingly important. These include the need for things that reflect on self-esteem, personal worth, social recognition, and accomplishment.

 

5.    Self-actualizing Needs
This is the highest level of Maslow’s hierarchy of needs. Self-actualizing people are self-aware, concerned with personal growth, less concerned with the opinions of others, and interested fulfilling their potential.

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Believe in yourself

Motivational Quote: " Don't let your past failures deter you from your future success. Use them in the present as a tool to fuel your drive in reaching your dreams. I believe in you, but it will only work if you believe in yourself." - William Merrick

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W. E. Deming’s 14 Key Principles

W. E. Deming’s 14 Key Principles

  

1. Constancy of purpose: Create constancy of purpose for continual improvement

of products and service to society, allocating resources to provide for long range

needs rather than only short term profitability, with a plan to become competitive,

to stay in business, and to provide jobs.

2. The new philosophy: Adopt the new philosophy. We are in a new economic age,

created in Japan. We can no longer live with commonly accepted levels of delays,

mistakes, defective materials and defective workmanship. Transformation of

Western management style is necessary to halt the continued decline of business

and industry.

3. Cease dependence on mass inspection: Eliminate the need for mass inspection

as the way of life to achieve quality by building quality into the product in the first

place. Require statistical evidence of built in quality in both manufacturing and

purchasing functions.

4. End lowest tender contracts: End the practice of awarding business solely on the

basis of price tag. Instead require meaningful measures of quality along with price.

Reduce the number of suppliers for the same item by eliminating those that do not

qualify with statistical and other evidence of quality. The aim is to minimize total

cost, not merely initial cost, by minimizing variation. This may be achieved by

moving toward a single supplier for any one item, on a long term relationship of

loyalty and trust. Purchasing managers have a new job, and must learn it.

5. Improve every process: Improve constantly and forever every process for

planning, production, and service. Search continually for problems in order to

improve every activity in the company, to improve quality and productivity, and

thus to constantly decrease costs. Institute innovation and constant improvement

of product, service, and process. It is management's job to work continually on the

system (design, incoming materials, maintenance, improvement of machines,

supervision, training, retraining).

6. Institute training on the job: Institute modern methods of training on the job for

all, including management, to make better use of every employee. New skills are

required to keep up with changes in materials, methods, product and service

design, machinery, techniques, and service.

7. Institute leadership: The aim of supervision should be to help people and

machines and gadgets to do a better job. Supervision of management is in need of

overhaul, as well as supervision of production workers.

8. Drive out fear: Encourage effective two-way communication and other means to

drive out fear throughout the organization so that everybody may work effectively

and more productively for the company.

9. Break down barriers: Break down barriers between departments and staff areas.

People in different areas, such as Leasing, Maintenance, Administration, must

work in teams to tackle problems that may be encountered with products or

service.

10. Eliminate exhortations: Eliminate the use of slogans, posters and exhortations

for the work force, demanding Zero Defects and new levels of productivity,

without providing methods. Such exhortations only create adversarial

relationships; the bulk of the causes of low quality and low productivity belong to

the system, and thus lie beyond the power of the work force.

11. Eliminate arbitrary numerical targets: Eliminate work standards that prescribe

quotas for the work force and numerical goals for people in management.

Substitute aids and helpful leadership in order to achieve continual improvement

of quality and productivity.

12. Permit pride of workmanship: Remove the barriers that rob hourly workers, and

people in management, of their right to pride of workmanship. This implies,

among other things, abolition of the annual merit rating (appraisal of performance)

and of Management by Objective. Again, the responsibility of managers,

supervisors, foremen must be changed from sheer numbers to quality.

13. Encourage education: Institute a vigorous program of education, and encourage

self improvement for everyone. What an organization needs is not just good

people; it needs people that are improving with education. Advances in

competitive position will have their roots in knowledge.

14. Top management commitment and action: Clearly define top management's

permanent commitment to ever improving quality and productivity, and their

obligation to implement all of these principles. Indeed, it is not enough that top

management commit themselves for life to quality and productivity. They must

know what it is that they are committed to-that is, what they must do. Create a

structure in top management that will push every day on the preceding 13 Points,

and take action in order to accomplish the transformation. Support is not enough:

action is required!

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Kshitij Yelkar
www.yelkar.com

My success is based on persistence, not luck.

Motivational Quote: "When I thought I couldn't go on, I forced myself to keep going. My success is based on persistence,  not luck. " - Estee Lauder

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Kshitij yelkar
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Life is similar to Boxing Game

Motivational Quote: Life is similar to Boxing Game... Defeat is not Declared when you fall down.
It is Declared when you refuse to get up.

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Kshitij Yelkar
www.yelkar.com

 

Correct Decision...

Motivational Quote: Correct decision can double the confidence, and A wrong one can double the experience. So don't worry in either case.

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Kshtij Yelkar
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We are shaped by our thoughts...

Motivational Thoughts : “We are shaped by our thoughts; We become what we think. When the mind is pure, joy follows like a  shadow that never leaves.” - Buddha

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Kshitij yelkar
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The moment you decide...

Motivational Quote: "The moment you decide there is no such thing as defeat - you will never feel defeated again, rather - you will feel challenged to find new ways to succeed."-Kasey Jean Noll
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Kshitij Yelkar
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Stakeholder analysis ..

Stakeholder analysis is important in project as it helps in different ways to project manager

1. Identifying stakeholder through out the project life cycle will give input to PM as If he find
missing stakeholder early in stage that will be beneficial for project else at last moment getting
that stakeholders requirement may increase scope of project and it will effect to delivery date and
cost also.

2. All stakeholder holder should be manage as per their power/interest as Power/Interest Grid give
input to PM how to deal with different stakeholder throughout the project life cycle so PM can take
Preventive action to make neutral and resistor stakeholders into supportive role.

3. With preventive action on Potential negative impacts of stakeholders will help to manage project
better.

4. With influence of stakeholder PM can negotiate on Resource.

5. Managing Key stakeholder better way will help PM in Good as well as in Bad times in project life cycle.

6. With the Positive Support of stakeholder project can successfully completed.

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Kshitij Yelkar
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Adventures....

Motivational Quotes: Don't set your life up to be a journey,  Set your life off as an Adventure.
 Journeys have endings,  Adventures will last a lifetime

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Kshitij yelkar
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Sadness if only for Short while...

Motivational Quote: "Whenever you feel low, just think about the good things that have happened to you in that time. You will realize that sadness is only for a short while."

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Kshitij yelkar
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Indomitable will...

Motivational Quote: Strength does not come from physical capacity. It comes from an indomitable will. - Mahatma Gandhi

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Kshitij Yelkar

Every Day....

Motivational Quote: "Every day that you do SOMETHING... Just know that you are AT LEAST one step closer to your goal."  - William C. Merrick

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Kshitij yelkar
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Conflict management strategies

Conflict management strategies

Conflict is inevitable in a project environment. Sources of conflict include scarce resources,
scheduling priorities, and personal work styles. Team ground rules, group norms, and solid project
management practices, like communication planning and role definition, reduce the amount of
conflict.
Successful conflict management results in greater productivity and positive working relationships.
When managed properly,

There are five general techniques for resolving conflict. As each one has its place and use, these
are not given in any particular order:


Withdraw/Avoid. Retreating from an actual or potential conflict situation; postponing the issue to
be better prepared or to be resolved by others.

Smooth/Accommodate. Emphasizing areas of agreement rather than areas of difference; conceding one’s  position to the needs of others to maintain harmony and relationships.

Compromise/Reconcile. Searching for solutions that bring some degree of satisfaction to all parties
in order to temporarily or partially resolve the conflict.

Force/Direct. Pushing one’s viewpoint at the expense of others; offering only win-lose solutions,
usually enforced through a power position to resolve an emergency.

Collaborate/Problem Solve. Incorporating multiple viewpoints and insights from differing
perspectives; requires a cooperative attitude and open dialogue that typically leads to consensus
and commitment.

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Kshitij Yelkar
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Result of Thought...

Motivational Quote: “All that we are is the result of what we have thought. The mind is everything. What we think we become.” - Buddha

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Kshitij yelkar
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Design of Experiment and Control Chart

Design of Experiment
Where you are analyzing some quality problem and you are looking for various sets of variables and there impact of output you use design of experiment... Say the problem involve 4 variables lets name then , soil ratio, cement ration , water ratio , iron , now you are trying with some set of soil , cement , water and iron and checking how this impact the output. When we change all these elements (in pattern) and try it is called design of experiment.

Control Chart
Lets say you have made rule that all workers should come at 9:30, this rule you made based on historic data since you see most of the people come at 9:30, now in this you put higher and lower control limits... like 9:20 and 9:40 , so workers comes between 9:20 to 9:40 the process is under control... if they come before 9:20 or after 9:40 it requires your attention since system is going out of control...
The rule of seven can be visualized as, is someone consistently coming at 9:30 for 7 days..then also you need to talk to the person since he can any time breach the 9:40 mark since his mean is not at 9:30.

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Kshitij yelkar
www.yelkar.com

A Champion....

Motivational Quote: " A champion does not fret when faced with challenges; he fights." --Sheye

Hassan

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Kshitij Yelkar
www.yelkar.com

Precision Vs Accuracy

Precision is a measure of exactness. For example, the magnitude for each
increment on the measurement’s number line is the interval that determines
the measurement’s precision—the greater the number of increments, the
greater the precision.

Accuracy is an assessment of correctness. For example, if the measured
value of an item is very close to the true value of the characteristic
being measured, the measurement is more accurate.

An illustration of this concept is the comparison of archery targets.
Arrows clustered tightly in one area of the target, even if they are not clustered in the bull’s-
eye, are considered to have high precision.

Targets where the arrows are more spread out but equidistant from the
bull’s-eye are considered to have the same
degree of accuracy.

Targets where the arrows are both tightly grouped and within the bull’s-eye
are considered to be both accurate and precise. Precise measurements are
not necessarily accurate measurements, and accurate measurements are not
necessarily precise measurements.

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Kshitij yelkar
www.yelkar.com

Happy Women's Day

 

Happy Women's Day

Regards

Kshitij Yelkar

www.yelkar.com

Effective communication vs Efficient communication

Effective communication vs Efficient communication

Effective communication means that the information is provided in the right format, at the right time, to the right audience, and with the right impact.

Efficient communication means providing only the information that is needed.
This statement make good sense ....

On Projects efficiency is like output matrices , like how many deliverable you produce in a given time , that is efficiency . While the effectiveness would be how useful thous deliverable were for the customer or end user.


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Kshitij Yelkarwww.yelkar.com

Keywords: communication, pmp, project management,

Live As..

Motivational Quote: Live as if you were to die tomorrow. Learn as if you were to live forever. - Mahatma Gandhi

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Kshitij Yelkar
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EEF and OPA

EEF and OPA
(Enterprise environmental Factor and organization Process Asset)

Q. The word Policies and procedures both are comes in EEF and OPA
A.This confuse sometime if questions come on same , Can you elaborate different meaning/categorization of Policies and procedures in EEF and OPA
Yes we do get this confusion and there is some overlap in these two terms...
We need to take question specific call.... following points may help in deciding where to go...

1. Policy & procedures related to doing the project specific work should fall under OPA , since they are more like checklist

2. Policy and Procedures of organization like employment policy , quality policy etc. comes as EEF, since they are the factors which you need to consider....

Think EEF more like something is surrounded around project while you are working, and take OPA as lessons , tools , checklist which organization has acquired based on learning from past projects

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Kshitij Yelkar
www.yelkar.com

Happiness...

Motivational Quote: "Happiness is not in the mere possession of money; it lies in the joy of achievement, in the thrill of creative effort."  - Franklin D. Roosevelt

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Kshitij Yelkar
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Things to be taken care in Procurement for (Client/Contractor view)

Things to be taken care in Procurement for (Client/Contractor view)

In Generate from client's point of view things to be taken care in Contract:
* Make sure your work scope should more clear and in details

In Generate from Contractor point of view things to be taken care in Contract:
* Make sure you add proper buffer to avoid uncertain issues
* Do only that changes which are part of Contract, For any additional work charge to client

It is also depend on which type of contract buyer and Contractor in Mainly there are 3 types of Contract, Please find advantage and disadvantages to Client/Contractor

1)Fixed Price contract

Buyer:
-Make sure work scope (SOW) is clear and in detail, As for addition work contractor may charge high
-As it is Fixed price contract contractor put buffer which could be higher payment contract.
-Your work will get covered in same prices though contractor cost become more

Contractor:
--Contractor put buffer to for managing contingencies
--Make sure cost get monitor properly else contractor has to pay from pocket.

2)Cost Reimbursable contract

Buyer:
Whatever cost is incurred in project, buyer has to pay
It is less costly as compare to fixed price.
To Reduce/Control cost buyer can set incentive/Reward clause
Buyer has to verify seller's invoice which is related to cost.

Contractor:
There is no worry about cost as it get reimbursed from client.
Contractor has to moderate incentive to control cost

3)Time and Material

Buyer:
This contract often used for staff augmentation, acquisition of experts, and any outside support  when a precise statement of work cannot be quickly prescribed.
In this case contract cost may get extended, to prevent unlimited cost growth "not-to-exceed values  and time limits" clause can be placed in all T&M contracts

Contractor:
Contractor is in profit as every hour is getting billed.

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Kshitij yelkar
www.yelkar.com

I make mistakes

Motivation Quote: Of course I make mistakes. I’m human. If I didn’t make mistakes, I’d never learn. You can only go forward by making mistakes. - Alexander McQueen

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Kshitij Yelkar
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Project Ground Rules

Project Ground Rules

Ground rules is Tools & Techniques in Develop Project Team which is part of PROJECT HUMAN RESOURCE MANAGEMENT Knowledge Area.

This Ground rules are like rules when you play cricket you have to follow some rules , eg. No Ball , Catch out , LBW etc.

So to play cricket we have to follow this ground rules.
So like above Team who are working on project they have to follow some ground rules , eg.   behavior by project team members,  communication, working as Team, ethics etc.

Please find definition of Ground rules as per PMBOK

Ground rules establish clear expectations regarding acceptable behavior by project team members. Early commitment to clear guidelines decreases misunderstandings and increases productivity. Discussing ground rules in areas such as code of conduct, communication, working together, or meeting etiquette allows team members to discover values that are important to one another. All project team members share responsibility for enforcing the rules once they are established.

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Kshitij Yelkar
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Hard work...

Motivational Quote: There is no substitute for hard work.— Thomas A. Edison

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Kshitij Yelkar
www.yelkar.com

 

Communication Methods vs Communication technology

There are 3 Communication Methods
Please find definition as describe below
• Interactive communication: Between two or more parties performing a multidirectional exchange
of information.
• Push communication. Sent to specific recipients who need to receive the information. This ensures
that the information is distributed but does not ensure that it actually reached or was understood by the
intended audience.
•Pull communication: Used for very large volumes of information, or for very large audiences, and
requires the recipients to access the communication content at their own discretion.

For Interactive communication we will use Communication technology as
Face to Face to Meetings, phone calls, instant messaging, video conferencing etc.

For Push communication we will use Communication technology as
Sending letters by courier, sending emails, faxes, sending voice mails etc.

For Push communication we will use Communication technology as
Intranet sites, e-learning, lessons learned databases, knowledge repositories, etc.

As per project requirement you have to select communication technology
Eg. For Interactive communication you want to record your conversion as evidence of meeting
then you can use instant messaging like yahoo chat or etc. where you can store this conversion in your record

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Kshitij Yelkar
www.yelkar.com

Negative to Positive

Motivational Quote : Always turn a negative situation into a positive situation.— Michael Jordan

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Kshitij Yelkar
www.yelkar.com